Contract renewal: How do I process a domestic helper visa without an agency?
Renewing a domestic helper’s contract with the same employer (i.e. contract renewal) is pretty straightforward and can usually be completed in 3-4 working weeks. You can submit your contract renewal application up to eight weeks before the expiry of the existing contract.
The following steps are for renewing a Filipino domestic helper’s contract.
We can also handle the process for you if you’d prefer. See our Contract Renewal page for details.
STEP 1: Pick up & sign the contracts
Employers or domestic helpers can pick up the contracts and supporting information from Hong Kong Immigration. You don’t need an appointment for this.
You will be given four copies of the contract (one will stay at the Consulate (see step 2), one will stay with Immigration (see step 3) and the other copies are for the employer and domestic helper). All four copies should be signed by the employer and domestic helper and should be completed identically. If there are any mistakes, sign next to the revision.
STEP 2: Notarise the contracts
Next, your domestic helper needs to submit all four copies of the employment contract to the Consulate of their native country for notarisation. There are fees for this service, paid to the Philippine Overseas Labour Office (POLO) and the Philippine Consulate separately, and you should reimburse your domestic helper for this.
Document Submission for Notarisation at Philippine Overseas Labour Office (POLO)
- Attach the completed OFW Information Sheet (here) to the new Employment Contract with other supporting documents (see next point)
- Other supporting documents required by POLO are photocopies of employer’s HKID, and domestic helper’s HKID, passport, visa, previous contract
- Go to POLO, located at 18/F, Mass Mutual
Tower, 33 Lockhart Road, Wan Chai to submit all documents and fees (see next point).
- Pay a total of HK$276.00 to POLO (this covers OWWA Membership Fee and Verification Fee). Make sure to keep the original receipt!
- Processing takes about 6 working days if all documents are submitted correctly. Then, the notarised documents (contracts) can be picked up at the Philippine Consulate, not POLO.
Notarised Contract Collection at the Philippine Consulate
- To pick up the notarised contracts, bring HKID and original receipt to the Philippine Consulate, located at the 14th Floor, United Centre, 95 Queensway Admiralty.
- Pay HK$200.00 to the Philippine Consulate (this covers Authentication Fee) when picking up the contracts. Make sure to keep the original receipt!
STEP 3: Get supporting documents together
After the contract has been notarised, you need to submit the following to Hong Kong Immigration:
- One notarised copy of the contract
- Both yours and the domestic helper’s immigration application forms (forms ID988B and ID988A)
- Employers also need to submit photocopies of:
- Passport and visa (if not a permanent resident)
- Proof of address if there’s been a change since last contract
- Proof of employer’s financial position is not required provided that the employer’s average household income remains no less than HK$15,000 (for each domestic helper to be employed)
- Domestic helpers also need to submit photocopies of:
- Passport (original will be required for appointments and walk-in interviews)
- Landing slip
- Previous contract
- For more on supporting documents, see our answer on: what documents do I need?
STEP 4: Submit documents to Hong Kong Immigration
Domestic helpers should submit the contract and supporting documents in one of the following ways:
If the domestic helper’s limit of stay is between 8 weeks to 10 days:
- Submit the documents online
- Drop-in or post to Foreign Domestic Helpers Section, 3F Immigration Tower, 7 Gloucester Road, Wan Chai
- You can also drop the documents into one of the other Immigration offices in East Kowloon, West Kowloon, Sha Tin, Fo Tan and Yuen Long.
If the domestic helper’s limit of stay is less than 10 days, then you must use the following ways:
- Book an appointment online (visa will usually be released the same day)
- Walk-in interview at Hong Kong Immigration Department (Immigration Tower, 7 Gloucester Road, Wan Chai) (visa will usually be released the same day)
STEP 5: Processing & visa release
Application for contract renewal with the same employer submitted by post, drop-in or online submission will usually be finalized within 10 working days after all documents have been submitted (you may be asked to submit more supporting documents along the way).
Once the visa is ready, the employer will be notified by letter and the domestic worker should pick up the visa with HKID and passport. For appointments booked online or walk-in interviews, the visa is usually released on the same day.
You might also like:
- How long does processing a domestic helper visa take?
- Do I need to use an employment agency?
- Special cases: How do I process a domestic helper visa without an agency?
- Finished contracts: How do I process a domestic helper visa without an agency?
- Can I make changes to the standard domestic helper employment contract?
Last updated on August 7th, 2019