Finished Contract: How do I process a domestic helper visa without an agency?
If you have already found a domestic helper you’d like to hire and she is leaving a finished contract, you can process the visa while the worker is in Hong Kong.
This article has been updated to reflect the changes to the process announced by the Philippine Overseas Labour Office (POLO) announced on 3 August.
STEP 1: Pick up & sign the contracts
Employers or domestic helpers can pick up the contracts and supporting information from Hong Kong Immigration. You don’t need an appointment for this.
You will be given four copies of the contract (one will stay at the Consulate (see step 2), one will stay with Immigration (see step 3) and the other copies are for the employer and domestic helper). All four copies should be signed by both the employer and domestic helper and should be completed identically. If there are any mistakes, sign next to the revision.
STEP 2: Get supporting documents together
After the contract has been notarised, you need to submit the following to Hong Kong Immigration:
- One copy of the contract
- Employer and domestic helper’s immigration application forms (forms ID988B and ID988A)
- Employer’s supporting documents, photocopies of:
- Passport and visa (if not a permanent resident),
- Proof of address (a recent utility bill is best)
- Proof of income (recent bank statements showing a salary deposit of at least HK$15,000 for 3 months or total assets of more than HK$350,000)
- Release letter for previous domestic helper (if applicable)
- Domestic helper’s supporting documents, photocopies of:
- Landing slip
- Previous contract
- Release letter from the previous employer
- For more on supporting documents, see our answer on: what documents do I need?
STEP 3: Submit documents to Hong Kong Immigration
Domestic helpers should submit the contract and supporting documents to Hong Kong Immigration in one of the following ways:
- Book an appointment online
- Walk-in interview at Hong Kong Immigration Department (Immigration Tower, 7 Gloucester Road, Wan Chai) *This may not be available due to COVID-19 measures, please check Immigration Department’s “Messages from Us” for latest update
At the first appointment, immigration will only take all necessary documents (refer to the list above) from you. You can expect a letter/call from them within 2 weeks about the exact visa release date and any further supporting documents needed (if any).
STEP 4: Processing & visa release
Domestic helpers should collect the visa on the visa release date, with:
- Original passport
- Letter from the first appointment with Immigration
- Visa fee as stated in the letter (either HK$230 or HK$460). Employers should reimburse domestic helpers for this fee.
STEP 5: Notarise contract
Notarise the contracts
Next, your domestic helper needs to submit all four copies of the employment contract to the Consulate of their native country for notarisation. There is a fee for this service and you should reimburse your domestic helper for this. For Filipino helpers, the process is as follows:
- Documents for submission: All original sets of Standard Employment Contract, Original and photocopy of the domestic helper’s passport, Copy of the new Visa, Copy of Employer’s Hong Kong ID with contact number, Copy of the domestic helper’s Hong Kong ID with contact number.
- Go to the Philippines Consulate “Counter No.5 or No.9″(18F, Tower 1, Admiralty Centre), and fill out the OFW Information Sheet (this can be obtained from the guard at the Philippines Consulate)
- Attach the completed OFW Information Sheet to the new Employment Contract with other supporting documents
- Give all the documents to the cashier with the exact amount of HK$80 as a processing fee and HK$196 OWWA membership fee (this fee should be covered by the employer). Make sure to keep the original receipt!
- Bring HKID and original receipt with the exact amount of HK$200 as a picking up fee to 14F, United Center after 5 working days to collect the notarised contract
You might also like:
- Contract renewal: How do I process a domestic helper visa without an agency?
- Do I need to use an employment agency?
- What documents do I need to hire a domestic helper?
- Special cases: How do I process a domestic helper visa without an agency?
- How much does it cost to hire a domestic helper?
Last updated on August 5th, 2020